How to Migrate Email from Outlook.com to Gmail

How to Migrate Email from Outlook.com to Gmail

It seems there are a million and one tutorials on how to migrate your email from Gmail to Outlook, but instructions for migrating the other way are not as easy to find.

For the past year and a half I've been using Outlook.com for email. I decided to go with Outlook primarily because I could bring my domain name in and use it for free, whereas Gmail charged $5 a month per user to do the same thing. For a long time, I enjoyed Outlook.com but recently it has just lacked some of the features I really enjoy when using my personal Gmail account. So, I've decided to give Gmail Apps for Business a try.

A word of caution: Google takes about 24 hours to set up your new Gmail accounts on your own domain, so don't switch your domain's MX records over until the Gmail link is showing up in the black banner at the top of Google for your business account. You'll also get an email letting you know it's ready to roll.

To import your old data:
  1. Log into your new Gmail account and click the gear icon and click on Settings.
  2. In the Settings tabs, click "Accounts"
  3. Next to Check mail from other accounts, click "Add a POP3 mail account you own"
  4. Put an email address in here for your old account. Note: it can't be the same at the Gmail account you're importing into - weird, right? But this email address doesn't really matter here.
  5. Add in your Outlook.com username (your real email address you want to import from and your password.
  6. The POP Server is "pop3.live.com", the Port is 995, and check the box for "Always use a secure connection (SSL) when retrieving mail." Doesn't hurt to also check "Leave a copy of retrieved message on the server."
  7. If you have trouble connecting, you may need to activate POP on Outlook.com. Go to your Outlook.com settings, click on "Connect devices and apps with POP" and enable Pop.
Import Email From Outlook.com to Gmail
I have run into an issue with this process as a whole: it only imports emails from your Outlook.com Inbox. What I did to get around this in a jiffy is cycle though my folders in Outlook.com and move them to the inbox, then capture them over one by one so I could apply the corresponding Gmail labels to them. Not ideal if you have a lot of folders, but that was my quick workaround.


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Posted Tuesday, October 22, 2013